Recognize IT Business and Policy Analyst Alfredo Prieto Pe, Data, Information and Records Manager Dee Ortuno and Assistant City Manager Lettie Brysch for their selection to present at the 2026 e-Records Conference on November 20, 2026, on the topic of “Don't Start from Scratch: Layering AI Governance on Your Existing Records Management Program.”
Staff Report & Agenda Item Details
The e-Records Conference 2026 is co-sponsored and hosted by the Texas Department of Information Resources (DIR) and the Texas State Library and Archives Commission (TSLAC) and will be held on Friday, November 20, 2026, from 8:00 a.m. to 4:30 p.m. at the Commons Confernece Center in Austin, Texas. The conference theme is "Compliance to Intelligence", focusing on the shift from standard electronic management toward enterprise-wise information intelligence and is aimed at state agency and local government personnel, records management staff, legal professionals and IT experts.<br><br>In the last six months, the Friendswood IT Department, City Secretary's Office, City Attorney's Office and City Manager's Office have collaborated to create a uniform Data, Information, Records Management Systems and AI Governance Policy and Administrative Rules, the first of its kind for local government. The City's presentation and workshop will be spearheaded by IT Business and Policy Analyst Alfredo Prieto Pe, Data, Information and Records Manager Dee Ortuno and Assistant City Manager Lettie Brysch and is titled “Don't Start from Scratch: Layering AI Governance on Your Existing Records Management Program.” See below for more information.<br><br><strong><em>Session Description (abstract):</em></strong><br>Most small governments are told they need an “AI policy”, as if AI governance were a standalone project competing for staff time nobody has. The City of Friendswood took a different approach: before it could govern AI, it first had to understand how it governs the information AI will touch. The City developed its Data, Information, Records, and Management Systems (DIRMS) Policy to expand its records-centered program into a broader Information Assets Management framework. This gave Friendswood a place to layer its AI governance in alignment with the NIST AI Risk Management Framework and the Texas Responsible AI Governance Act (TRAIGA). It’s enforced not on the honor system but through an in-house network sensor that detects AI activity.<br><br>This workshop tells the full project story in two voices, governance and technical build. <br><ul><li>From the governance side: why the City chose to govern its information assets first under the DIRMS framework; how records management practices became the load-bearing structure for AI governance; and what that choice looks like for the office responsible for the program. </li><li>From the build side: the AI Administrative Rule’s legal review iterations, council approval, and the monitoring instrument that makes the AI inventory enforceable. </li></ul><br>Throughout, the session will include what worked, what had to be rewritten, and what remains unfinished. Participants will then apply the same method to their own organizations through a records-anchored guided exercise built on an eight-step implementation framework: (Policy → Mapping → Deployment → End users → Controls → Training → Accountability → Measurement/Oversight),