Approval of Help America Vote Act (HAVA) Election Security Electronic Pollbook Replacement Program Grant Submission a...

Staff Report & Agenda Item Details

2025-0309 Approval of Help America Vote Act (HAVA) Election Security Electronic Pollbook Replacement Program Grant Submission and Award Agreement On a motion made by Commissioner Dr. Elba Garcia, and seconded by Commissioner Andrew Sommerman, the following order was passed and adopted by the Commissioners Court of Dallas County, State of Texas: BRIEFING DATE: March 18, 2025 FUNDING SOURCE: 100.46600.9466.68418.20000.0000 Be it resolved and ordered that the Dallas County Commissioners Court does hereby Approve of the Help America Vote Act (HAVA) Election Security Electronic Pollbook Replacement Program award agreement with the Texas Secretary of State (“Award Agreement”) attached to the briefing and authorize the Dallas County Judge to sign the Award Agreement on behalf of Dallas County. The Dallas County Commissioners Court, as required by the Award Agreement, further orders and approves of the following resolution: •The Dallas County Commissioners Court agrees that the expenditure of the funds will be in accordance with applicable federal and state law and any agreement between Dallas County and the State of Texas, Office of the Secretary of State as authorized under Section 101 of the Help America Vote Act of 2002 and in consultation and agreement with the county election official(s) as defined in Sections 12.001 and 31.091 of the Texas Election Code; •The Dallas County Commissioners Court agrees to assign a single point of contact (SPOC) to act on behalf of the county in communicating with the Office of the Secretary of State, including the submission of reimbursement requests and any other required reports; •The Dallas County Commissioners Court agrees claims against the fund shall be audited and approved in the same manner as other claims against the county before they are paid; •The Dallas County Commissioners Court agrees that it will not consider the availability of the funds in adopting the county budget; and •The Dallas County Commissioners Court agrees that in the event of loss, misuse, or noncompliance pursuant to any grant award agreement with the Secretary of State, the Dallas County Commissioners Court assures that the funds will be returned to the Office of the Secretary of State in full.